Project Coordinator / Coordonateur de projet

Wilfrid Laurier University
13 mars, 2020
Yellowknife, Canada
Job Type


Wilfrid Laurier University is a leading multi-campus, university known for academic excellence and a culture that inspires lives of leadership and purpose. Laurier has a distinct commitment to teaching, research, experiential learning, sustainability and scholarship, which combine to address critical challenges in society, business, the economy and the environment – globally and in the communities we serve. At Laurier’s heart is its strong student focus, which results in exceptional levels of student satisfaction and a deep sense of community that lives on through the university’s highly engaged alumni. Laurier takes pride in building meaningful relationships with colleagues and students. The Laurier community supports one another, encourages collaboration and teamwork and respects work/life balance, all while recognizing the importance of a challenging, rewarding and inspiring career. Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as locations in Kitchener and Toronto. Diversity is one of Laurier’s core values. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

We currently have an opportunity to join the Laurier community as a Project Coordinator.

A community-based action research project based in Yellowknife, Ndilo and Dettah (Northwest Territories) is being designed by Wilfrid Laurier University (WLU) working in partnership with the Yellowknive Dene First Nation Government (YKDFN). The study will investigate the burden of chronic stress and the relative contribute of sources of stress related to Giant Mine; identify sub-communities in the study area who have higher levels of chronic stress and examine their unique experiences of the Giant Mine; and understanding the unique health and social needs of affected communities to inform healing and mitigation activities.
The study is seeking a project coordinator to help prepare the study for implementation, and to oversee all aspects of study implementation, including: research team members, study promotion and volunteer recruitment; collection of surveys and biomarkers; provision of support and care for participants; reporting activities for community and stakeholder audiences.
The Project Coordinator works closely with members of the Hoèta Weteèts'eèdeè team and other individuals/groups involved in the program, including but not limited to:
i) WLU Principal Investigator, YKDFN Technical Advisor and YKDFN Community Based Project Coordinator
ii) Giant Mine Remediation Project and Government of Northwest Territories project manager;
iii) Study Advisory Committee, including Giant Mine Oversight Board, Alternatives North, Health Canada, YKDFN, North Slave Métis Alliance, City of Yellowknife, Government of Northwest Territories, Crown-Indigenous Relations and Northern Affairs Canada;
v) Other Research Team Members, including Research Coordinators, Research Assistants, Nurse Practitioners, Qualitative and Quantitative Researchers, Labs, and other.
vi) Community organizations assisting with recruitment
vii) Local media The successful candidate will be based in Yellowknife, Ndilo or Dettah.
The part-time position will vary in intensity with 25-35 hours per week over an 8-month period starting in March 2020.


Project Administration
  • Assist with management of all the administrative, logistical, financial, and communication aspects of the program;
  • Participate in monthly advisory committee, and other meetings as necessary, and prepare minutes;
  • Assist with developing and finalizing Research Plan and associated documents: guiding principles, research ethics and Aurora College Scientific Research License submissions, consent forms, online and offline questionnaires, participant care protocols, participant debrief materials,
  • Develop and manage program budget;
  • Assist with developing community engagement strategies and messages;
  • Oversee developing and maintaining program website, and Facebook;
  • Interviewing and hiring local staff; prepare work contracts;
  • Complete Laurier Ethics, Aurora College Scientific Research License and Certificate of Ethics;
  • Conduct a pilot study in Yellowknife to test procedures, questionnaires;
  • Assist in preparing training materials i.e. guidelines for data collection, sampling procedures, care for participants, etc;
  • Train local staff;
  • Purchase program supplies;
  • Monitor and evaluate adherence to study protocols during data collection phase.
Contact and liaise project activities with Ndil?, Dettah and Yellowknife communities
  • Travel to communities when appropriate, as a representative of the study;
  • Communicate regularly with, and coordinate program activities by working closely with other members of the research team;
  • Engage community organizations to act as collaborators in recruitment activities;
  • Engaging community health and social service organizations to prepare for supporting participants during and after data collection phase;
  • Attend stakeholder meetings as a representative of the study;
  • Ensure consistency of communication with community organizations on the next steps such as:
    • Make public and increase visibility of the study across Yellowknife, Ndilo and Dettah;
    • Coordinate data collection;
    • Recruit Research Assistants (RAs); Nurses; Medical Researcher;
    • Organize the secure storage of supplies in Yellowknife, the completed consent forms, questionnaires, and biological and other allostatic load measures;
  • Engage identified vulnerable communities about to analyze study findings and other study activities;
  • Organize community wellness activities related to participant after-care
Fieldwork Support
  • Assist in preparing, organizing and providing the training of RAs and nurses;
  • Support RAs, nurses and researchers during the data collection periods;
  • Manage staff salary and other expenses;
  • Maintain regular communication with all staff to ensure that the program follows the agreed timelines and protocols;
  • Prepare regular updates to the PI, YKDFN, NSMA and advisory committee;
  • Maintain availability for travel, often with tight deadlines, between Ndilo, Dettah and Yellowknife communities, as needed.
Community Communication and Engagement
  • Working together with CIRNAC's communication and engagement staff as well as the Giant Mine Oversight Board, the Project Coordinator will be responsible for developing the following materials and/or products: brochure, posters, program website, announcements on radio/newspapers, recruitment letters, community presentations, newsletters, and other materials, as necessary.
Shipping and Storage of Research Supplies
  • The Project Coordinator will arrange secure storage of research supplies, biological allostatic load samples, and other data.
  • The Project Coordinator will coordinate and track the transportation of supplies, samples and data files to Juniper Health (Yellowknife) and DynaLab (Edmonton).
  • The Project Coordinator will provide program updates on timeline of activities, community engagement, data collection, and other issues to the PI, GNWT project manager, CIRNAC (funder) and the study advisory committee, on a regular basis.
  • The Project Coordinator will compose agendas and participate in Advisory Committee meetings and provide updates on the monitoring program.


  • The successful candidate will have experience working independently in a demanding role with significant responsibilities and accountabilities, including working with confidential materials and management of human resources and a budget
  • A Master's Degree in a related discipline or four years of experience with project management (or some combination of relevant education and experience) is desired; experience with managing a research study is an asset.
  • Excellent communication skills are essential
  • Demonstrated ability to organize and participate in meetings and conference calls with key internal and/or external partners/stakeholders; capture and communicate action items; facilitate follow-up on action items
  • Experience developing and using gantt charts and other project management tools
  • Capacity to plan and organize research ethics submissions and amendments
  • Capacity to develop training materials and implement training of research team members

To apply for this job opportunity, please visit our website at


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