Officer, Finance and Human Resources

Inclusion NWT
Published
18 juin, 2024
Location
4919 53 Street, Yellowknife, Canada
Category
Default  
Job Type

Description

Purpose and Scope of the Position

Inclusion NWT is a non-profit organization providing services to individuals with intellectual, developmental and other disabilities and their families, assisting them in living meaningful lives in supportive communities.

The Officer supports the Finance and Human Resource Manager in all areas. This includes but is not limited to payroll functions, accounts payable, accounts receivable, reporting and contract management. The position also backs up the Communications and Administrative Assistant as required.

The Officer delivers financial and human resource services in a timely and respectful manner

The Officer works closely with the other Inclusion NWT staff to support their efforts to offer the best fit of services and consistency for clients.

 Key Responsibilities

Work is assigned by the Manager and can be in some or all of the following areas:

  1. Payroll
    • Calculates and prepares payroll including payroll advances at mid-month and month-end payroll;
    • Maintains payroll files for all employees;
    • Maintains personnel files for all employees;
    • Audits time sheets and maintains records of sick, lieu and vacation entitlements;
    • Calculates and prepares payroll including payroll advances at mid-month and month-end payroll;
    • Calculates and remits Receiver General, WSCC, Territorial Employment Tax, RRSP, and Extended Benefit Plan remittances;
    • Prepares Records of Employment;
    • Prepares T4 records and T4 Summary.
  2. Human Resources
    • Prepares forms for employee benefit and retirement savings plans;
    • Provides information to employees on these plans and other human resource areas;
    • Completes documentation with employees at the start of their employment;
    • Assists with any documentation necessary at the end of employment.
    • Makes recommendations to the Executive Director to ensure consistency with the territorial employment standards.
    • Monitors anniversaries and renewal needs (first aid, driver’s abstract, criminal record check, 2 million liability, casual terms)
  3. Accounts Payable
    • Posts invoices in accounts payable ledger; ensuring that appropriate approvals are in place;
    • Reconciles vendor statements;
    • Follows-up on outstanding items;
    • Generates cheques for outstanding invoices;
    • Calculates and remits GST and GST refund
    • Reconciles petty cash, prepaid credit cards

 Accounts Receivable

    • Issues invoices;
    • Verifies and records all payments;
    • Follows-up on outstanding accounts receivable and NSF items;
    • Maintains the community contracts and employment wage subsidy agreements;
    • Supports the administration and tracking of funding contract and contribution agreements.
  1. Financial Records and Reports
    • Assists in the preparation of financial summaries on a monthly basis.
  2. Contracts, Agreements and Grants
    • Supports the preparation of financial reports for funders on a monthly, quarterly and annual basis.
  3. Money Management
    • Assists with advice and support across the association for projects and special initiatives that have a financial component;
    • Assists with the oversight and monitoring for the income support project
  4. Reconciles utilities with clients
  5. Collects and prepares required documentation for income support project.
    • Supports and recommends efforts to economize and to get the best value for the dollars available.
  1. Other Duties as Assigned

The Officer will be required to carry out other duties related to Finance and Human Resources or Inclusion NWT, as assigned by Management.

 

Values, Skills and Abilities

The Finance and Human Resources Officer requires experience, knowledge and skills ideally achieved through a diploma in a relevant field (accounting, administration, bookkeeping, payroll, human resources) combined with at least three years of relevant experience. Equivalencies will be considered.

The position requires an understanding of Inclusion NWT’s mission and an ability to communicate and advocate an inspired vision of inclusion in all parts of an individual’s life.

The Officer should have the following:

Solid organizational and time management skills

Solid mathematical skills

Good written and oral communication skills

Ability to adapt to change and problem solve

Creativity in finding solutions to meet operational needs

Ability to work in a hectic environment

Ability to multitask and deal with frequent interruptions

Comfort with learning software and using technology

The following certifications are required or preferred:

  • Completion of a Post-Secondary Diploma in finance or business administration with 3 years of direct experience. Or, 3 years of related experience in financial/accounting (full cycle accounting) (required)
  • Valid class 5 driver’s license (preferred)
  • Successful criminal record and vulnerable persons check (required)

The above job description describes the general nature and level of work performed by this position and is not an exhaustive list of all responsibilities and activities required of the position.

Inclusion NWT encourages all employees to participate fully in the work setting and to embrace the vision of inclusion.  This includes supporting clients as needed, assisting with yard and building maintenance (including snow shoveling), pitching in to help with special events and a number of other activities not specifically related to the job title.

 

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