Office Manager / Gestionnaire de bureau

Northern Security Services
Published
14 novembre, 2016
Category
Default  
Job Type

Description

PURPOSE OF THE POSITION

 

Meet with clients and market to potential clients.

Be extremely conversant in both languages English and French. Be able to read and write both languages. Maintain efficiently and keep up to date records of guards.

 

SCOPE

The Office Manager reports to the Senior Manager and the Board and is responsible for providing

office management services to the office. This includes maintaining office services and efficiency, sales, marketing, supervising office staff and maintaining office records.

 

RESPONSIBILITIES

  1. Maintain office services

Main Activities:

Design and implement office policies

Establish standards and procedures

  • Organize office operations and procedures
  • Supervise staff
  • Prepare time sheets and schedules
  • Control correspondences
  • Review and approve supply requisitions
  • Liaise with other agencies, organizations and groups
  • Update organizational memberships
  • Maintain office equipment

 

  1. Supervise Guards

 

Main Activities:

  • Assist in the recruitment and selection of guards
  • Orient and train guards
  • Provide on the job and other training opportunities
  • Supervise

 

  1. Maintain office records

 

Main Activities:

 

  • Design filing systems
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure protection and security of files and records
  • Ensure effective transfer of files and records
  • Transfer and dispose records according to retention schedules and policies
  • Ensure personnel files are up to date and secure

 

  1. Maintain office efficiency

 

Main Activities:

  • Plan and implement office systems, layout and equipment procurement
  • Maintain and replenish inventory
  • Check stock to determine inventory levels
  • Anticipate needed supplies
  • Verify receipt of supply

 

  1. Perform other related duties as required

 

  1. Prepare Marketing Material for the annual various Tradeshows

 

KNOWLEDGE, SKILLS AND ABILITIES

Qualification: Bachelors or Equivalence : Sales/Marketing/Administration

Knowledge

The incumbent must have proficient knowledge in the following areas:

  • knowledge of office administration
  • knowledge of human resource management and supervision
  • ability to maintain a high level of accuracy in preparing and entering information

Skills

The incumbent must demonstrate the following skills:

  • excellent interpersonal skills
  • team building skills
  • analytical and problem solving skills
  • decision making skills
  • effective verbal and listening communications skills
  • attention to detail and high level of accuracy
  • very effective organizational skills
  • effective written communications skills
  • computer skills including the spreadsheet and word-processing programs, and e-mail at a highly proficient level
  • stress management skills
  • time management skills

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Finance and

Administration Officer. The incumbent must also demonstrate the following personal attributes:

  • be honest and trustworthy
  • be respectful
  • possess cultural awareness and sensitivity
  • be flexible
  • demonstrate sound work ethics

 

The incumbent would normally attain the required knowledge and skills through completion of

office procedures coursework combined with related financial and administrative experience.

Equivalencies will be considered.

 

Please apply by email info@northernsecurityservices.com.

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