Finance and Office Manager / Agent(e) aux finances et à l’administration

NORTHERN ARTS AND CULTURAL CENTRE (NACC)
Published
16 février, 2018
Category
Default  
Job Type

Description

The Northern Arts and Cultural Centre (NACC) is a 297-seat theatre facility located in Yellowknife, NWT, Canada. It was built with the help of the publisher of the Globe and Mail newspaper whose fundraising efforts raised monies from varied sources across Canada. It is the only fully equipped live performance theatre in the NWT.

For over 30 years, NACC has been a venue and supporting agency for northern, national and international artists. We operate a variety of programs in communities throughout the NWT on an ongoing basis. From educational workshops to performing artist mentorships, the Northern Arts and Cultural Centre is a vital part of the NWT community.

RELATIONSHIPS:

Reports to: Executive and Artistic Director
Subordinate Staff: Janitorial Staff
Other internal contacts: Front of House and Communications Manager, Technical Director, Janitorial Staff
External contacts: General public, community users, Webmaster.

The Finance and Office Manager will be responsible for a wide variety of duties. The duties are set out in the job description as established from time to time by the NACC, and include, but are not limited to:

PRIMARY RESPONSIBILITIES

Financial Responsibilities

  • Assists in the monitoring and control of revenues and expenditures in conjunction with the Executive and Artistic Director to ensure that budgetary guidelines are maintained.
  • Preparation of rental contracts between NACC and community presenters, businesses and organizations.
  • Providing financial information;
  • Managing the NACC’s financial accounting, monitoring and reporting systems;
  • Liaising with auditors to ensure annual monitoring is carried out;
  • Developing external relationships with appropriate contacts, e.g. auditors, solicitors, bankers, businesses.
  • Producing accurate financial reports to specific deadlines;
  • Keeping abreast of changes in financial regulations and legislation;
  • Reconciles all NACC and community performances and administers ticket sales sold at the NACC Box Office.
  • Bookkeeper/ Simply Accounting, collecting invoice information, all revenues and disbursements of payments.

Supervisor and Administrative Responsibilities

  • Performs general office and administrative procedures on a day-to-day basis including word processing, flow of correspondences, filing, mailing and other clerical services as required.
  • Assists the Executive and Artistic Director to develop effective administrative policies and procedures related to the operation of the Centre, including the systematic archiving, retention, protection, and retrieval, transfer and disposal of records.
  • Oversees and manages the day-to-day operations of the office computer system, the Box Office computer system including scheduled backup of data.
  • Accounts for all office supplies and maintains stocks, and manages the ongoing maintenance and renewal of office equipment.
    Theatre Operation, Maintenance, Touring and Production
  • Overview the smooth operation of the Front of House for all productions, which includes the catering backstage, the transfer of information to the Communications and Front of House Manager, Janitors, Technical Director.
  • Assists with the NACC fundraisers events and provides such assistance as necessary to the Executive and Artistic Director and the Board of Directors.
  • In charge of reserving accommodations, flights and venues for all productions throughout the NWT and work professional development travels.
    Interaction with Patrons, Organizations and the Public
  • As an ambassador of the Centre, ensures that a consistent and positive image of NACC is presented to the public, user groups, guest artists and sponsors.
  • Assists the Executive Director in ensuring that the Centre’s obligations for access and use by the schools are met and that an open and professional dialogue is maintained.

Other Duties

  • May from time to time be asked to perform other duties related to the position or the general operation of the Centre such as being a liaison agent with the NACC presentation touring programs to various NWT communities.

REQUIREMENTS/QUALIFICATIONS:

  • Minimum 5 years related work experience
  • More than five years experience with bank reconciliations
  • Strong computer skills (MS Office, Simply Accounting, Excel, Internet savvy)
  • Fluent spoken and written English
  • Impeccable grammar
  • Excellent attention to detail and organizational skills
  • Self-motivating
  • Excellent customer service/Box Office software
  • Energetic and flexible
  • Intermediate Excel skills
  • Payroll experience
  • Experience with month-end/year-end close process
  • Excellent communication and documentation skills
  • Excellent problem solving skillsThe bookkeeper candidate should have an Associate's degree in accounting or business administration, or equivalent business experience

PERFORMANCE COMPETENCIES AND CRITERIA:

• Maintain a professional image,
• Building strong relationships to provide a harmonious environment,
• Responsive and considerate of the customer’s needs,
• Ethical consideration in all duties.

Compensation: Depending on experience
Education Level: Diploma or certificate in accounting or experience
Position Type: Full-Time
Position Duration: One year contract- renewable

Apply By:

Phone – 867- 873-4950
email –ead@naccnt.ca

PO Box 1025 Yellowknife, NT

X1A 2N7

Attention: Marie Coderre, Executive and Artistic Director

Closing Date: March 2nd 2018

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