The Arctic Energy Alliance (AEA) is seeking an inspirational leader and change agent to become its new Executive Director (ED). The scope and programs undertaken by the AEA are changing and growing. The ED will need to develop effective change management strategies to ensure the credibility and visibility of the organization remain high with clients, residents and stakeholders. The ED will look at evaluating all systems and operations, and look at innovative ways of functioning such as matrix management. Above all, the ED will need to inspire and motivate their team to maintain their commitment to their organization, its goals and its future.
The Arctic Energy Alliance is a not-for-profit based in Yellowknife, Northwest Territories (NWT) that provides energy efficiency, renewable and alternative energy programs and services to residents, businesses, communities and other client groups in the NWT. With an annual budget of approximately $3 million, five regional offices and twenty employees, the AEA is well positioned to expand and grow its programs and services. Please see the AEA website for more information on the programs and services offered by the AEA: aea.nt.ca
Reporting to the Chair of the AEA Board of Directors, the Executive Director has overall leadership and management of: planning, operations, programs and services, human resources, and budgeting. The ED is also responsible for providing support the AEA Board of Directors and stakeholder relations.
- A rewarding work environment
- The challenge of growing and improving a high impact organization
- Taking a lead role in addressing climate change and help the NWT meet its Pan-Canadian Framework GHG reduction targets
- A competitive salary.
Board of Directors Support
• Lead the development of periodic renewal of an organizational vision and strategic plan in coordination with the Board of Directors, the GNWT and staff.
• Develop a pro-active approach by conducting risk assessments and advise the Board of any internal and external issues that might affect the organization.
• Act as an advisor to the Board of Directors on all aspects of the organization's activities.
• Foster effective team work between the Board and the Executive Director.
• Provide administrative support to the Board, which includes organising the meetings, preparing the minutes and agendas.
• Ensure that the legal requirements of the Board under the NWT Societies Act are met, such as the Annual General Meeting.
• Ensure that the AEA by-laws, as required under the NWT Societies Act, are in place, up to date and approved by the Board.
• Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate.
Operational Planning and Program Management
• Ensure that a rigorous system of program evaluation is put in place, including performance measures, in order to ensure continuous improvement and alignment with organizational vision and strategic direction.
• Lead the efficient and effective day-to-day operations of the organization.
• Lead the development and delivery of programs and services in areas of public education, outreach, energy information, energy efficiency, renewable and alternative energy technologies, community energy planning and other areas as
directed by the GNWT or the Board.
• Provide leadership and oversight to ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the GNWT and the Board.
• Lead the development of operational policies and procedures, and review on an annual basis.
• Oversee the planning, implementation, execution and evaluation of special projects.
• Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality.
Human resources planning and management
• Foster effective relationships between the Executive Director and staff, through regular communications and exchanges
• Periodically assess the structure of the organization to ensure it is optimally designed to meet the vision, strategic direction, and operational requirements of the organization and lead changes as necessary
• Ensure that staff are consulted in any internal reviews and strategic direction processes
• Inspire staff to use AEA’s values through all decision making, and work towards the vision and strategic direction of the AEA
• Determine ongoing staffing requirements for organizational management and program delivery
• Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission
• Ensure that all staff receives an orientation to the organization and that appropriate training is provided
• Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions for all staff
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
• Ensure that staff training and professional development needs and desires are identified and met, as appropriate.
• Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting annual performance reviews
• Coach and mentor staff as appropriate to improve performance
• Take corrective action for staff performance issues when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures.
Financial Accountability, Planning and Management
• Work with the GNWT, the Board and staff to prepare a yearly comprehensive budget
• Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization
• Approve expenditures within the authority delegated by the Board
• Ensure that sound bookkeeping and accounting procedures are followed
• Supervise the administration of funds according to the approved budget and monitor the monthly cash flow of the organization
• Provide the GNWT and the Board with comprehensive, regular reports on the revenues and expenditures of the organization, including variances
• Ensure that an annual report detailing financial expenditures, programs, projects and delivery of services, including results of service standards and program performance measures is developed and publically released
• Ensure that the organization complies with all laws covering taxation and withholding payments
Stakeholder and Client Relations
• Build strategic partnerships with external stakeholders such as federal and territorial departments, municipalities and agencies
• Ensure that service standards are set, met and reported on for client based programs and services
• Ensure that the operations, programs and services of the organization meet the needs and expectations of its clients and partners
• Lead the AEA to providing client service excellence
• Lead the promotion of the AEA and build relationships with clients, partners, stakeholders, and funders
• Lead communication with stakeholders to keep them informed of the work of the organization, promote programs and services offered by the AEA, and to communicate changes in the programs and services.
• Establish good working relationships and collaborative arrangements with community groups, funders and other organizations to help achieve the goals of the organization.
Qualifications and requirements
A university degree with experience in executive level direction, preferably in a smaller not-for-profit setting, is required. A master’s degree in an appropriate field, such as business, management, or administration would be considered an asset. AEA may consider different combinations of education and experience for a candidate that demonstrates the ability to excel in this position.
AEA is looking for someone with strong leadership and communication skills, both written and spoken. The chosen candidate should be strategic thinker, flexible and organized. They should also want to work in an environment that values diversity, respect, integrity, honesty, continued learning and high quality work.
For more information
Contact Sylvie Francoeur at 867-446-9363 or Sylvie@ayni.ca. The deadline to apply is
April 2nd, 2018; please send a motivation letter and your resume.